Basis for collecting and processing Personal Data by CITS

The CITS website processes your personal data relying on any of the following legal grounds:

• When you visit our website at citscm.com to learn more about CITS.
• Engage with us in other related ways including sales, marketing or events.
• Where it is in the legitimate interests of CITS (except where the interests or rights and freedoms of the data subject override those interests)

Data Collection and Processing

CITS, a tech summit organized by Mountain Hub, is committed to protecting your privacy and complying with applicable data protection laws. This Privacy Policy outlines how we collect, use, and safeguard your personal information. 

CITS is committed to complying with the relevant data protection regulations when processing your personal data. 

We may collect and process personal information about you when you interact with our website, attend our events, or otherwise engage with our services. This may include:

• Information you provide: Name, email address, phone number, and other information you voluntarily submit.
• Information automatically collected: IP address, browser type, operating system, and other technical details.

Purpose of Data Processing

We use your personal information for the following purposes:

• Organize and conduct the CITS event.
• To communicate with you about the summit and related activities.
• To provide you with the services and information you request.
• To improve our services and offerings.
• To comply with legal requirements.

Data Sharing

Per the General Data Protection Regulation (GDPR), and any applicable Data Protection Laws we may disclose your personal data to:

• Mountain Hub: As the organizing body, Mountain Hub may have access to your data to fulfillfulfil its obligations.
• Third-party service providers: We may engage third-party service providers to assist with various aspects of the summit. These providers may have access to your data to perform their functions on our behalf.

In addition, we may disclose your personal data:

• If we are required to do so by law or legal process.
• To law enforcement authorities.
• When we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity.
• If disclosure is necessary to protect the vital interests of a person.
• To enforce our Terms and Conditions.
• To protect our property, services, and legal rights.
• To support auditing, compliance, and corporate governance functions; or
• To comply with any applicable laws.

Data Security

At CITS, security is our top priority, and we always strive to ensure that your personal data is protected against unauthorized or accidental access. We maintain this commitment to data security by implementing appropriate digital and managerial measures to safeguard and secure your personal data with us.

To ensure the safety and security of user information, we employ industry-standard security measures, including the use of Google Maps, Google Analytics, and cookies. These tools help enhance user experience by providing relevant content, tracking website performance, and enabling location-based services.

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

How Long Do We Keep Your Data?

All practical steps shall be taken to ensure that personal data will be kept for as long as necessary to fulfill the purposes outlined in this privacy policy. CITS will comply with all statutory and regulatory requirements concerning the retention of personally identifiable information.

Payment Processing

To facilitate ticket purchases for CITS, we utilize the Swagstore payment system and our ticketing platform payment. To make a purchase, you can access the Swagstore platform via https://citscm.com/shop/ and the ticketing platform via https://cliqkets.com/events/8247b33c-0ce9-4649-b659-f5ed696babef and complete your transactions. Please note that Swagstore has its privacy policy, which you should review for information on how they handle your data. We are not responsible for the practices or policies of Swagstore and Ticketing

Your Rights

The GDPR gives you certain rights regarding our use of your personal data, including the right to:  

• Access and rectification: You have the right to access and rectify any inaccurate personal data we hold about you.
• Erasure: In certain circumstances, you may request the erasure of your data.
• Restriction of processing: You may request a restriction of processing if you contest the accuracy of the data, or if the processing is unlawful.
• Data portability: You may request the transfer of your personal data to another organization in a structured, commonly used, and machine-readable format.
• Object to processing: You may object to the processing of your personal data for certain purposes, such as direct marketing.

Note that some laws or our requirement to comply with a Legal obligation to which CITS is subject to may prevent us from providing access to your personal data or fully complying with your request, depending upon the circumstances and the request. For example, producing your information may reveal another person’s identity.

Thus, kindly note that we reserve the right to charge an appropriate fee for complying with your request where applicable law allows and deny your requests where they may be manifestly unfounded, excessive, or otherwise objectionable or unwarranted under applicable law.

Shared Responsibility

CITS is committed to protecting your personal information and maintaining the security of our website. However, you also play a role in safeguarding your data. Please follow these guidelines:

• Strong passwords: Use strong, unique passwords for your account and avoid sharing them with others.
• Monitor your account: Regularly review your account activity and report any suspicious activity to us immediately.
• Phishing awareness: Be cautious of phishing attempts and avoid clicking on suspicious links or opening attachments from unknown sources.
• Data breaches: If you experience a data breach that may affect your information on our platform, please notify us promptly